A customer name, logo, or drawing can arrive through several channels. Recording the source of the approved artwork helps a small shop avoid using an earlier attachment after a revision.
Use one short source line
On the order record, write the filename, date received, and approval state. If a customer sends a replacement, keep the earlier file but mark it superseded. The production release should point to one current source rather than a folder of similar versions.
Keep approval and production separate
Customer approval records what the buyer accepted. Production release records what the operator is ready to use after completing internal checks. Keeping both states visible makes corrections easier to trace without claiming that every variable has been tested.
Close with a final identity check
Before work begins, compare the order name, artwork filename, orientation note, and blank description. Follow current operating guidance and use an appropriate sample process where uncertainty remains.
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