Several orders can share the same base design while carrying different names, dates or messages. Give each order line its own proof version so an approval cannot drift onto a neighboring customer's artwork.
Use an identity the team can read
Put an order reference, item reference and revision label on the proof. Keep the label outside the proposed finished design. Ask the customer to approve the exact text and layout shown in that version, then save the response with the matching file.
When a correction arrives, make a new version rather than overwriting the approved one. A simple change log can say what changed and who requested it without making assumptions about production status.
Handoff is a separate check
Before a team member prepares any job, compare the selected proof to the order record again. This administrative check does not establish material compatibility, lead time or finished quality. For AntBelt G1 planning, keep the hero's packaging scene as workflow context only.
Find more small-shop process notes at /updates/.