Put the decision-critical details together
Make one plain proof that shows the requested text, spelling, layout direction, and the version date. A customer or teammate should not need to compare several messages to see what is being reviewed. This is a communication routine, not evidence that a final result has been approved.
Keep the approval reply with the proof
Save the response beside the proof rather than relying on memory after a busy day. The record helps separate a confirmed wording choice from an open question. Browse /updates/ for more small-shop process ideas.