Put the final wording in one place
For a custom order, keep the approved wording, reference image, and revision date together. That makes it easier to distinguish an early request from the version that was actually reviewed.
Use a simple handoff note
Before work begins, add a short note that names the approved file and any unresolved question. This is a workflow habit, not proof of production speed or a shipping promise. Browse /updates/ for more small-shop process notes.