Copy the approved spelling and punctuation onto a short proof card before a personalized order moves forward. The card creates one visible reference for the operator and the artwork reviewer without turning a message thread into the working record.
Record the approval source
Add the order name and the design version, then retain the card with the proof image. This routine helps a small shop review a request carefully; it does not replace the shop's own approval process.
Browse /updates/ for more small-shop workflow notes.