Customer names are useful for conversation, but they are a fragile way to identify production files. Similar names, repeat buyers, and revised designs can make a folder ambiguous.

Give every approved export a job identity

Use a short job number, revision marker, and approval state in the production filename. Keep the customer-facing name in the order record, then connect it to the exact export through that job number.

Before loading a blank, compare the job number on the file, work card, and sample note. This does not eliminate the need for an operator review, but it makes a mismatch easier to catch.

Find more small-shop workflow notes in /updates/.

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