Convert a custom request into a short checklist before treating it as ready for production. Put the requested text, the customer-facing proof state, and any placement note on separate lines so a later reviewer can see what has been decided.
Leave uncertainty visible
If a detail is missing, label it as pending rather than guessing. This makes the next customer question focused and prevents a file from looking final when it is only a working version. Keep the checklist with the artwork rather than relying on a message thread alone.
For more order-review prompts, browse /updates/ before opening the next request.